A conference room can be reserved by sending a Teams meeting invitation to the conference room's email account. Users can use the Room Finder tool on Microsoft Outlook to reserve an available conference room. This article contains instructions on how to reserve a conference room using Room Finder on Outlook desktop application.
Step 1: Launch Calendar Application
In the Outlook desktop application, click the Calendar icon.
Step 2: Click New Teams Meeting
Step 3: Click Room Finder
Step 4: Select a Conference Room
- Enter the meeting details: title, attendees, start time, and end time
- Select the desired conference room from the list of Suggested conference rooms on the right panel.
The list is based on the meeting time and conference room availability. The selected conference room will populate next to Required and Location field.
Step 5: Click Send
Click Send to distribute the Teams meeting invitation. The invitation will reserve the conference room for the meeting.
For further assistance, contact Purely Cloud Support at [email protected].
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